How To: Video Captions on a Budget

I think we can all agree that the future of internet content and social media sharing lies in video, but we’ve realised that it’s way more challenging than writing a blog or creating a graphic.

These challenges often present itself in the need to access necessary skills and tools to create content that is high-quality, compelling and innovative. However, not everybody is in the know or have the resources to spend on even more applications, lights, cameras etc.

I believe access to resources and information should be achievable by everybody, and with that I think it’s important to take the time to share what you know. It literally can’t hurt you! That being said, I will be releasing a series of digital hacks designed to point you in the direction of freeware and shareware programmes and how to use them, so that you too can thrive in this ever evolving digital world.

Introducing my first #digitalhackswithfox video >> How To: Video Captions on a Budget. You will be downloading a few programmes to make this possible, so having a PC or laptop is necessary to this particular budget-beating process.


Steps to creating video captions on a budget:

  • Save your music to mp3

This could either be the song you’re using or the entire video clip’s worth of audio, including any talking parts. 

Try sites like to help you split audio from video files. 

  •  Open Notepad

Document your lyrics and/or script. 

line 1- Welcome Folx!
line 2- Tonight, we are going to add subtitles to our video.
line 3- 
line 4- Don’t forget to save your work throughout this process. 

*Note- don't add the word 'line'; and try to document the words exactly as being said. Lyrics are a lot easier to find online 
and it's a simple copy paste. Line 3 in the example is blank as this reflects the timing where no words are to appear on the 
screen. Keep that in mind for cleaner captions.


  1. Visit the link above.
  2. Copy and paste your caption into the allocated block.
  3. Upload the mp3 file you created. 
  4. Click the ‘Start’ button’

IMPORTANT! Megalobiz won’t synchronize your lyrics automatically, you must tag the time in each line. 

Click the start button and hit each line when you hear it in the audio track. Don’t forget to hit the black lines when you don’t hear any spoken word/song according to your caption. 

You cannot skip a line, the programme does not allow you to carry on tagging the times to the rest of the caption. 

If you missed a line or hit the timing wrong, scroll to the bottom of the page and hit the pause button. You can track back and forward on the player to be able to make any alterations/corrections. 

Click ‘Save’ when you are happy with the end results. 

An ‘LRC’ file will download to your computer. 

  1. Visit the link above. 
  2. Download the programme. 
  3. Unzip and send SWXE.exe as a shortcut to your desktop.
  4. Open SWXE.exe
  5. Open your .lrc file that you have just downloaded.
  6. Click ‘File’.
  7. Click ‘Export’ – ‘Custom Text Format’
  8. Click ‘Script’ dropdown and select ‘Subrip’.
  9. Click ‘More’ and make sure to set your Frames Per Second (FPS) is set to the same as what your video output is. 
  10. Click ‘Save as’ and select the folder you wish to save the file to and set the file name. 
  11. Click ‘Save’.

Note- Subtitle Workshop can be used to create your subtitles from scratch. It requires a bit more work as you will need to document the timing manually and then input them into each line. 

  1. Visit the link above. 
  2. Download and install programme.
  3. Open Handbrake and import your video file. 
  4. Click the ‘Video’ button on your current screen. 
  5. Make sure the quality is set to the highest (lossless). You can always reduce the files size through your video editing programme. 
  6. Click the ‘Subtitles’ button on your current screen. 
  7. Click ‘Import Subtitles’.
  8. To ensure your subtitles remain a permanent feature of your video, tick the ‘Burn In’ block on the source file loaded on your current screen. 
  9. Click the ‘Browse’ button at the bottom of the screen and select the folder you want and save the video to. 
  10. Click the ‘Start Encode’ button and allow the file to render and save to your computer. 
Woooohooooo! You’ve done it! 

You’ve successfully created your very own captioned video. Over time this process will be become a natural habit and the art of fine-tuning your captions will become easier. 

Don’t have enough time in your day to do it all? 
Don’t have the right resources to be able to access these programmes? 

Let’s chat! 

I’d love to be of service and help you keep up with the evolving needs we encounter as we make our way through the digital world!